OPERATIONS: Principal Liaison Coordinators
DMM will oversee the progress as the meeting develops and maintain the relationships to your exact qualifications:
Hotel Staff: We'll work closely to ensure room night, meeting space and food/beverage requirements are upheld.
Audio Visual Staff: We'll coordinate the communication between the A/V personnel, the hotel and any guest speakers to avoid surprises arising during the meeting.
Guest Speakers: As they generally arrive and depart in a short space of time, guest speakers generally require specific concentration. We'll develop communication between the guest speaker(s) and the A/V staff to ensure the proper equipment set up and ready to go on time and fully functioning.
Senior and Executive-Level VIP's: This is one group you want to impress in an effortless manner! For this selective grouping, we work directly with you and the hotel in order to effectively and respectfully meet their ever-changing need for distinctive and immediate attention.
Logistics: All the pieces must come together before the meeting for a smooth execution. We carefully study separate pieces of the puzzle and bring them together for on-time efficiency and crowd control at all onsite meetings and off-site special event and activities.
Registration and Staffing: Attendees must always be able to find assuring personnel for assistance. We'll coordinate directly with the hotel for trouble-free check-in upon arrival and manage the registration desk with distribution of meeting materials and information.
Conference or Meeting Theme: Your overall objective is to conduct business during each meeting and make it a pleasurable experience for attendees, too! You may have a theme concept from the start or a theme may develop during the planning stages. Either way, DMM will incorporate the theme into the meetings, functions and off-site events/activities.
Conference and Event Logistics
DMM Group works with the hotel to ensure hotel room and meeting space allocations and/or concessions are confirmed and upheld in the best interest of the client. Additional responsibilities include coordination of the following:
Meeting/Function Rooms Setup/Flow for all Programming
Registration Area Flow and Safety Requirements
Audio-Visual Equipment and Technology Requirements
Exhibitor and Sponsor Needs (as applicable)
VIP guest speakers Pre-Key/Security Requirements
Staging and Management of Ground Transportation Requirements
F&B Confirmations/Counts/Folio Reports/Audit Room Night Pickups
Communications between Hotel Staff/Vendors
Special Event Planning and Management:
DMM Group provides proactive, knowledgeable planning and management that results in smooth, stress-free implementation.
Evaluate Objectives and Goals of Special Events
Work closely with the client to develop Program Content and Scheduling for each Special Event
Confirm and uphold Venue Requirements
Coordinate and manage Food and Beverage Requirements
Work with Vendors to coordinate and manage Décor, A/V, Staging, Rehearsals (as applicable)
Proactively communicate with and manage the needs of VIP guests and Speakers for their attendance at the Special Events
LOGISTICS & OPERATIONS
We source it and then we manage it!
DMM Group is your primary liaison in to professionally represent and strategically coordinate all the components for the meeting, event, conference or trade show.