|
A litany of details are required to plan a successful meeting or conference that fully engages each participant.
Whether
you need us to plan from start to finish or you want to engage our
services any step of the way, our involvement will take a huge burden
from your shoulders so you can focus energy and time to content
development and interacting with company executives, speakers and
sponsors!
STAGE 1: Strategy & Development
Budget Development
Hotel and Venue and Vendor Selection
Contract Negotiations
Marketing Strategy (theme development)
Meeting & Event Website design
Online Registration and Housing
Sponsor relations
Special Event Planning
STAGE 2: Logistics
Meeting/Function Rooms Setup
Registration Area Flow and
A/V Equipment and Technology Requirements
Exhibitor and Sponsor Needs (as applicable)
Event Dιcor: Display the Conference message visually
VIP Security Requirements
Ground Transportation Management
F&B Confirmations
Audit Room Night Pickups
Hotel & Vendor Communications
STAGE 3: Onsite Management
Pre-Con meetings with venues and hotel to confirm F&B, timelines, schedules and vendor services
Manage Onsite Logistics and Event Flow and Attendee Safety/Security
Manage all transportation requirements and facilitate vehicle logistics
Dιcor Setup, Room Setup and Stage and A/V setup
Vendor Setup and Schedule Management
Food & Beverage Setup
Coordinate schedules for presenters
Registration area setup & Management
Collateral materials distribution
Delivery and Setup of Awards for the Banquet
Onsite distribution of promotional items to attendees
Meeting evaluation distribution and collection
Event teardown
POST-CONFERENCE:
Reports, Reconciliation and Evaluation
Reconcile hotel/venue invoices
Reconcile final attendance records
Meet with client team to evaluate program response by Attendees, Speakers and Exhibitors
Engage in post-conference meeting to discuss challenges, opportunities and ideas for the future
|
