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DMM Group delivers exceptional Program Logistics, Support Services and Onsite Management. Our business relationships and our professional reputation are solid and put it to use resourcefully for your benefit.
Meeting and Event Services
Meeting, Event and Conference Planning Services Include:
Conference and Event Logistics DMM Group works with the hotel to ensure hotel room and meeting space allocations and/or concessions are confirmed and upheld in the best interest of the client. Additional responsibilities include coordination of the following: Meeting/Function Rooms Setup/Flow for all Programming Registration Area Flow and Safety Requirements Audio-Visual Equipment and Technology Requirements Exhibitor and Sponsor Needs (as applicable) VIP guest speakers Pre-Key/Security Requirements Staging and Management of Ground Transportation Requirements F&B Confirmations/Counts/Folio Reports/Audit Room Night Pickups Communications between Hotel Staff/Vendors
Special Event Planning and Management:
DMM Group provides proactive, knowledgeable planning and management that results in smooth, stress-free implementation.
Evaluate Objectives and Goals of Special Events Work closely with the client to develop Program Content and Scheduling for each Special Event Confirm and uphold Venue Requirements Coordinate and manage Food and Beverage Requirements Work with Vendors to coordinate and manage Décor, A/V, Staging, Rehearsals (as applicable) Proactively communicate with and manage the needs of VIP guests and Speakers for their attendance at the Special Events
Special Event Logistics:
DMM Group works closely with the Hotel or Off-Premise Venue(s) to develop and manage proper logistics for all Special Events that adhere to Safety Procedures and the Comfort of each Guest in Attendance.
DMM Group takes logistics very seriously with clear communications between all parties concerned to ensure an enjoyable but safe Event. Develop Event Flow and Layout Determine Ground Transportation Vehicle Requirements Develop and Implement Ground Transportation Logistics and Staging to and from Special Events Manage Special Event Attendee Registration Database
Overall Meeting Logistics
Vendors: Select, negotiate, contract, manage and reconcileVenues/Hotels: Meeting Room/Breakout Space Allocation, Guest Room Block (as applicable), Meeting Room/Breakout Setups, A/V space allocation, Food & Beverage Requirements, Transportation, Pre Con Meetings, Event Flow, Registration Area Staging & A/V Production: Design staging, determine A/V requirements, Emcee & Guest Speaker briefings, staging, technical support, A/V checks, consultations with A/V professionals, pre-meeting videotaping, tape sessions Work with Hotel/Venue contacts in Dallas to plan all meetings that will take place during the Conference. Event Décor: Determine ancillary décor and décor placement that will enhance the Conference Theme to visually drive home the Conference theme.
Onsite Management and Program Implementation
Pre-Con meetings with venues and hotel to confirm F&B, timelines, schedules and vendor servicesManage Onsite Logistics and Event Flow and Attendee Safety/Security Manage all transportation requirements and facilitate vehicle logistics Décor Setup, Room Setup and Stage and A/V setup Vendor Setup and Schedule Management Food & Beverage Setup Coordinate schedules for presenters Registration area setup & Management Collateral materials distribution Delivery and Setup of Awards for the Banquet Onsite distribution of promotional items to attendees Meeting evaluation distribution and collection Event teardown
Reports, Reconciliation and Evaluation
Reconcile hotel/venue invoicesReconcile final attendance records Meet with client team to evaluate program response by Attendees, Speakers and Exhibitors Engage in post-conference meeting to discuss challenges, opportunities and ideas for the future
Executive & VIP Services:
We pay very close attention to create a relaxing environment for Board of Director Members,
CEO's, Executive Management Teams, Celebrity Guests and Speakers, Politicians and Dignitaries.
We effectively and intelligently prepare for their ever-changing needs and remain flexible to
accommodate the immediate attention this audience requires. |
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